Painting Operations
Manage Every Paint Job
from First Lead to Final Walkthrough
Build accurate estimates in minutes from measurements and crew speed.
- Calculate labor from surface area and production rates for walls, ceilings, trim and prep
- Add materials, coats and sheen options with margin visible before the proposal goes out
- Present standard and premium options built from the same estimate
Customer Experience
Convert Estimate Requests into Signed Proposals
Homeowners request estimates and color consultations online, attaching photos of the rooms or exterior. Each request reaches the sales team with the address, scope notes and details attached.
Customers review proposals, confirm color selections, sign, pay deposits and follow the production schedule in one portal. Final invoices and photos are available at project close.
Two-way texts, emails and calls operate from a dedicated business number, with the AI Assistant answering inquiries and capturing project details after hours. Every conversation logs to the account timeline.
Review requests send at job completion, referral prompts follow positive feedback and repaint reminders reach past clients as paint cycles approach. Triggers follow configurable timing and respect customer opt-outs.
Sales Teams and Crews
Consistent Painting Operations
from Estimator to Branch
Close rate, response time and commission earned appear per estimator, with plans calculated on collected revenue. Managers compare estimators on a single leaderboard.
Production rates, proposal templates and deposit terms apply across branches, while each location manages its own production calendar. Branch margins appear in one comparison view.
Role-based permissions define who can create proposals, change production rates and apply discounts. Rate edits, discount approvals and status changes are recorded in the audit trail.
A guided import brings in leads, customers, open proposals and production rates. QuickBooks Online and Desktop sync keep the ledger aligned, and ACH-first payments, consumer financing and paint supplier accounts connect to every job.
Built Around Painting Operations
Painting runs on the first response, the accuracy of the estimate and the deposit.
Ritmas connects lead follow-up, production-rate pricing and payment collection in a single system.
65%
of bookings go to the first responder
55%
gross margin on painting jobs
$49B
annual US painting market
Compliance and Crews
From Lead-Safe Records
to Warranty Close
Lead-safe records, subcontractor payouts, color specifications, safety training and warranties connect to the job record.
Lead-Safe Recordkeeping
Pre-1978 homes trigger EPA lead-safe records automatically, including the signed acknowledgment, test kit results, containment checklist and post-job photos. Records are retained for three years and ready for audit.
Subcontractor Crews and Payouts
Subcontractor crews carry insurance certificates and receive assignments like employee crews. Payouts calculate per job, with 1099 totals tracked through the year.
Color and Finish Records
Brand, color and sheen are stored per room and surface on the property record. Touch-ups and repaints start from the original specification.
Safety Training and Credentials
Fall protection, OSHA 10 and respirator fit test records are tracked per crew member with expiry alerts. Scheduling flags jobs that need a current credential.
Warranty and Touch-Up Tracking
Workmanship warranties attach to each completed job. Touch-up visits log against the original job with their cost tracked.
Estimate, Schedule and Invoice Painting Jobs on One Platform
Book a demo to see how Ritmas handles production-rate estimates, deposits on signature and multi-day crew scheduling.