Landscaping Operations
Run Maintenance Routes and
Design-Build Projects on One System
Fit more properties into every crew day.
- Generate weekly and biweekly visits from each maintenance plan, with seasonal start and pause dates
- Optimize stop order by drive time and property windows, and reassign stops when crews change
- Reschedule weather delays across many properties in a single action, with clients notified automatically
Customer Experience
Convert Property Owners into Recurring Clients
Property owners request maintenance quotes and design consultations online, attaching photos of the yard. Each submission reaches the sales team with the address, property size and details attached.
Clients review upcoming visits, approve proposals, manage autopay and pay invoices in one portal. Project milestones and photos appear as each phase completes.
Two-way texts, emails and calls operate from a dedicated business number, with the AI Assistant answering spring-season call surges and capturing quote requests. Every conversation logs to the account timeline.
Review requests send after completed visits, and reminders prompt aeration, cleanups and plan renewals at the right point in the season. Triggers follow configurable timing and respect client opt-outs.
Scale and Control
One Operating Standard
for Routes, Projects and Zones
Recurring maintenance plans and design-build proposals share one client record, with autopay, project milestones and financing tracked together. Staff see both revenue streams on each account.
Price books, visit templates and service plans apply across route zones while each zone lead manages their own crews and weekly stops. Zone margins appear in a single comparison view.
Role-based permissions define which crew leads can view routes, log time and photos, and edit pricing. Price book edits, invoice adjustments and visit changes are recorded in the audit trail.
A guided import brings in clients, properties and recurring schedules. QuickBooks Online and Desktop sync keep the ledger aligned, and payments, autopay and supplier price lists connect to every proposal.
Built Around Landscaping Operations
Recurring maintenance routes and design-build installs run on different economics.
Ritmas connects routing, recurring billing and project proposals in a single system for operators who do both.
$130B+
annual US landscaping market
56%
of revenue is installs and design-build
30%
net margin on design-build installs
Seasonal Operations
From Spring Cleanup
to Snow Season
Seasonal crews, snow events, irrigation records, materials and equipment connect to the job record.
Seasonal Crew and Capacity Planning
Monthly crew demand is forecast from maintenance contracts and scheduled projects. Seasonal hires and capacity gaps appear before the spring peak.
Snow and Ice Event Dispatch
Snow events dispatch crews and subcontractors by route and site, with work tickets issued per property. Event invoices generate from completed tickets.
Irrigation and Backflow Records
Backflow test results, zone inspections and certification records attach to each property. Annual test reminders send ahead of due dates.
Material Takeoffs and Supplier Pricing
Measurements convert to material quantities for pavers, gravel, mulch and plantings, priced from supplier lists. Purchase orders generate from the approved takeoff.
Equipment and Maintenance Tracking
Mowers, trucks and trailers carry hour and mileage meters with service schedules. Maintenance alerts reach the shop before equipment is due on a route.
Coordinate Landscaping Routes, Crews and Projects on One Platform
Book a demo to see how Ritmas handles recurring route scheduling, autopay billing and design-build proposals with financing.